1.
Call to Order
Start Time: 7:11 p.m.
Attendees:
Michele Carrier, Vice President
Tammy Webb, Treasurer
Anne
Desaulniers, Volunteer Coordinator
Amy Merrow, Recording Secretary
Jenn Steele, Fundraising Coordinator
Karen Cusson
Lynn O’Donnell
Lynn
Manseau
Jessyka Hawkom
2. Introduction and Welcome
3. Minutes from previous meeting
Approved by Karen Cusson
2nd by Tammy
Webb
4.
Reports
· President’s Report (Kevin Phelan)
Kevin was not in attendance, as he was in Maine for a work commitment. Michele noted that
she would be conducting the meeting.
· Correspondence (Wendy Hudson)
Wendy
was not in attendance.
· Principal’s Report (Liz MacDonald)
Liz was not in attendance.
· Treasurer’s Report (Tammy Webb)
Tammy noted that we have a little over $12,000 in the bank and the budget calls for $16,000 to still be spent.
She stressed the importance of all of the fundraising efforts to come – SaveAround Coupon book sales (5th
graders), Shorty’s, BJ’s membership, Barnes & Nobles event and Spring fundraiser. An
additional $5000 needs to be generated to make the current budget for the year work.
Tammy confirmed the following
income from the on-going Shorty’s fundraiser:
November - $131
December - $65
January
- $35
The February Shorty’s event was NOT going to be held on Valentine’s Day, but the reschedule date was
unknown at the time of the meeting. It was suggested that the Shorty’s fundraiser flyers be sent
out a few days prior to the date of the fundraiser as a reminder. Info re the fundraiser to be added to
the PTO website and email reminders to be sent out. The dates for the upcoming Shorty's Fair Share events are Monday,
March 14th and Monday, April 11th.
· Box Tops, Campbell’s (Dee Kinney)
Dee was not in attendance. She did
forward info regarding Campbell’s cookbook sales and every cookbook purchased would result in our school getting 125
Labels for Education points. No limit on sales.
5. Old Business
·
SaveAround Manchester Coupon Books
Anne Desaulniers noted that the 5th grade SaveAround coupon book fundraiser was successful with 201 books
being sold. Mrs. Phelan’s class was the top selling class. Mrs. Earle’s
class came in 2nd. $1828 was raised. Rolling out the fundraiser to the entire
school in the future was discussed.
6. New Business
·
Sweet Heart Dance
Jess
Hawkom noted that everything was in order for the dance and that it now pretty much runs itself now. The
DJ was lined up and confirmed. Curtis Shae (sp?) will be doing the decorations. Curtis
provided Jess with a shopping list and all items were purchased. Volunteers are lined up for setup and
cleanup. Both sweet treats and healthy snacks are being donated.
Anne Desaulniers
to provide clear jar to collect $1 entrance free. Money generated to go to the 5th grade class.
Donation basket to be located by food for any additional donation collections. Anne will be taking
care of ordering carnations to be sold by 5th grade class. Raffle to take place at the carnation
table for a FREE SaveAround Manchester coupon book.
170 people confirmed to be in attendance,
as of the date of the meeting, but RSVP slips were still being collected. Ms. St. Pierre and Mrs. Hunter
will man the entrance table. Setup to begin at 3 p.m. Karen Cusson offered to remind
the YMCA program leaders of the upcoming dance and setup.
· BJ’s fundraiser
Kevin will be sending home a notice regarding
the BJ’s membership fundraiser. Typical membership is $45 for one year, however through Weston a
membership for 15 months can be purchased for $35 and the PTO will get $5 per membership purchased.
·
Barnes & Noble
A
Barnes & Noble event night will be scheduled as a new fundraising effort. A reader will be lined up
to share a children’s story. Vouchers will be handed out to those who attend. If
a voucher is provided at time of purchase, 10% of the sale will go to the Weston PTO. Barnes & Noble
has confirmed that this is typically a very successful event, with the target of $1000 to be generated for each participating
organization. Event to be scheduled towards the end of the school year.
· Spring Fundraiser
Jenn Steele noted that the Fundraising
Committee met to review and discuss potential new fundraisers to be rolled out this Spring. This fundraiser
will replace the Yankee Candle fundraiser that is typically done in the Spring. Cherrydale, Genevieve,
Fast Track and Uncle Jerry’s T’s were discussed. Genevieve was the front runner with both a
Boston Coffee Cakes and Crabtree and Evelyn insert. Genevieve also will do a kickoff with the students
at the school, and the company offers a CoCo Key water park day pass for all sellers with sales of 6 items or more.
One overnight CoCo Key water park gift certificate for a family of 4 is also given as an incentive – distribution
to be determined by the PTO. A decision on which fundraiser will be rolled out will be made at the March
1st meeting. The fundraiser to take place at the end of March.
· Teacher Grants
Annmarie Briggs will be rolling
out the Teacher Grants soon. Requests will be gathered from the teachers, but will not be fulfilled until
we have a better understanding of fundraising results and budget impact.
7. Adjournment
Meeting
was adjourned at 8:07 p.m. Michele Carrier motioned to adjourn. Lynn O’Donnell seconded the motion and all
were in favor!
Important Dates:
February 11th Sweet Heart Dance
February 21-25 No School
