WESTON SCHOOL PTO - MINUTES
MONDAY, NOVEMBER 2, 2009
TIME 7:00 P.M.
1.
CALL TO ORDER AT 7:12 P.M. BY PRESIDENT KEVIN PHELAN
2. INTRODUCTION AND WELCOME BY KEVIN PHELAN; ALL IN
ATTENDANCE WERE: Amy Merrow, Kevin Phelan (PTO President), Michele Carrier (PTO VP), Andrea Haddad, Wendy Hudson (Correspond
Secry) , Kim Overby, Jason Overby, Joe Briggs, Jess Hawkom, Jenn Steele, Tammy Webb (Treasurer), Becky Burke (Secretary),
Anne Desaulniers (Volunteer Coordinator), Amanda Ducharme, Julie Mark, Melissa Carver (Historian), Jen Lenox, Karen Poblenz
3.
Minutes from October meeting were approved by Jen Lenox, seconded by Amy Merrow.
4. Reports:
President Report (Kevin Phelan): Kevin discussed the upcoming busy month of November. These
events include a Book Fair, Bingo Night, and two days off.
Principal:
Nothing to report/Principal and Vice Principal not in attendance
Corresponding Secretary: (Wendy Hudson): The only correspondence received was fundraising material.
Treasurer’s Report: Tammy Webb presented the current balance of $23,000 after the fall fundraiser.
A check will be going out to Cherrydale, and there are a few outstanding checks to cut, to make our balance at roughly
$14,000. Tammy has new forms for cash receipts to keep track of donations, etc. Please
find report attached.
Campbell’s LFE: Dee Kinney: n/a Dee was not at the
meeting to report
Hannaford School Dollars: (Michelle Carrier, VP) – We have collected $137.00 to date for
this, which is very, very low compared to years past. If our school collects the most Hannaford $ we get
a $1000 bonus donated to our school. So please, remember to check your receipts after shopping at Hannaford
and send them in to your teacher.
5. Old Business:
Weston
PTO Web Site: Still waiting for authorization from Mrs. Mac to have parent involvement/help getting our Website current.
Candidate Forum: Our attempt to get our candidates to school was unsuccessful because of time constraints.
There was just no time to gather everyone together for this after receiving authorization.
6. New Business:
Fundraiser
update: (Jen Lenox); We had a total of $18,000 in sales for our Cherrydale fundraiser which was down
from last year; We will be writing a check to Cherrydale for a % of that. We had two bad checks, but are collecting on these;
We had a difference in participants this year of roughly 50 less children participating. The exact numbers
were: Last year 221 participated; and this year 174 participated. These numbers do not
include the additional 100 students we have acquired this year. With these numbers we will have to
reconvene with the budget committee to be sure we have enough money for the remaining events for our school year, to include
end of year festivities for our 5th graders. Although, it was out of our control, we apologize for the late arrival
of this fundraiser. Thank you to all who participated.
Yankee
Candle Update: Moneys are to be collected November 4, 2009 and immediately sent to Yankee for
distribution before Christmas. There was an overall great response to this fundraiser. It
helps our children and it helps us parents with the Holiday shopping we have coming up. Although this crossed
with our Fall Fundraiser, we anticipate this making up for the numbers we lacked from the fall fundraiser funds.
The exact numbers will come out next month. Thank you to all who took advantage of this for yourselves
while also doing good by our students. Every cent we make on these fundraisers goes toward programs and
events for our children. We take great pride in putting forth all efforts to making our children’s
school comfortable, friendly and fun.
Bingo Night (Michelle
Carrier): Bingo Night is an amazing evening for our Weston Families. It will be held
November 12, 2009 from 6:30 to 8:00. It is free admission with a donation of a canned good for our Thanksgiving
Drive. Boxes will be at entrance as well as raffle tickets. Our raffle prizes this year
include exciting items such as an American girl doll, IPOD, Nintendo DS, Autographed baseball paraphernalia and more.
Throughout the evening there will be multiple chances to win all kinds of prizes. Don’t miss
out on this great event.
Thanksgiving Baskets: (Becky
Burke): Each year the PTO and community get together to donate baskets of Thanksgiving meals to our families in need.
The bulk of the ingredients comes from Bingo Night canned goods donations. We also rely on donations
from local supermarkets. We have received $100 in donations thus far. We will be sending
letters out to each classroom asking for a donation of a certain items on the list. We expect to make a
lot of hearts happy again this year with our generous community response. It is a pleasure to work with
such a hardworking group of individuals who strive to make Weston School as great as it is and more. If
you received your fall fundraiser in a box, can you please return those boxes to the school so we can use them to hold our
items for this drive. Thank you.
Adjournment: Motion to Adjourn:
Jenn Steele; Seconded by Wendy Hudson. 8:05 p.m.
Important Dates:
No School –
Voting Day - November 3, 2009
Veteran’s Day: November 11, 2009
Bingo Night – November 12, 2009
Book
Fair- November 17 and 18, 2009
